Job Openings

Executive Administrative Assistant (AC2-12) Openings


Executive Administrative Assistant

  • Location: Medina, MN
  • Job Code: AC2-12
  • Posted: Monday, March 10, 2014

Job Description:

We have an immediate opening for a full-time, highly professional and career oriented Executive Administrative Assistant.

This position provides high-level administrative support by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. This position is a full-time position that reports to our Senior Management Team.

Successful candidates will have the ability to prioritize, multitask and keep tasks organized, on track and moving forward. They will be energetic, outgoing, detail-oriented and have exceptional communication and organizational skills. Excellent phone etiquette, attention to detail, customer service and administrative support skills are required.

PRIMARY RESPONSIBILITIES MAY INCLUDE:
Manage and maintain Executives calendars and day-to-day schedules.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database or presentation software.
Plan and coordinate travel arrangements for Executives and other staff as requested.
Provide administrative assistance to Senior Management including document preparation, information research, filing, meeting preparation and print requests.
Open, sort, and distribute incoming correspondence, including faxes and email.
Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
File and retrieve corporate documents, records and reports.
Greet customers and visitors and determine whether they should be given access to specific individuals.
Prepare responses to correspondence containing routine inquiries.
Perform general office duties such as ordering supplies, maintaining records management systems and performing basic bookkeeping work.
Prepare agendas, coordinate refreshments/snacks and make arrangements for committee, board, customer and other meetings.
Switchboard relief; screen and route incoming calls as appropriate.
Other duties as assigned.

Requirements:

  • High school diploma (required) or Associates degree (preferred) in a business or analytical field, or equivalent work experience.
  • 10-15 years previous experience in an Executive Secretary role.
  • Proficient in Microsoft Office products.
  • Excellent organization and attention to details skills.
  • Excellent oral and written communication skills.
  • Ability to interface with all levels within the organization.
  • Pleasant and customer-friendly attitude and personality.
  • Highly professional image and attitude.
  • Ability to actively listen to what others are saying and ask questions as appropriate.
  • Ability to take direction from supervisors and act on those directions.
  • Self-starter and self-motivator.
Submit Resume

If you are unable to apply electronically, please send your resume with appropriate job code to:

OSI, Human Resources
4101 Arrowhead Dr.
Medina, Minnesota, USA 55340-9457

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